ilscipio/scipio-erp

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 <title>The Purchase Invoice help screen</title>
 <para>The Purchase Invoice sub menu is used to specify the default
  account to be used for the individual line items that appear on a
  Purchase Invoice. The items are identified by a line description which
  can be mapped to a specific general ledger account. Purchase invoices
  can be made up of a variety of items as well as the product that is
  being bought (eg discounts, promotions, work effort or labour costs
  etc). The majority of businesses will want to track these type of
  items separately in the general ledger and this screen will allow this
  type of setup.</para>
 <para>This setup will translate to one side of the journal entry only.
 </para>
 <para>IMPORTANT: This screen is one of the screens where the default
  entries that are displayed here are entered via the Global GL Settings
  under the sub menu 'Invoice Item Type'. This screen allows users to
  override the global settings for the Purchase Invoice item type. An
  example of why this could be necessary could be that a company many
  want to isolate the sales reporting of a specific department or
  business unit separately (eg subledgers etc) but still have the option
  of a 'catch all' global general ledger account.</para>
 <para>VERY IMPORTANT NOTE: Need to do more investigation but the it
  looks like these Purchase Invoice mappings dont work when used as part
  of the Purchase Order to Purchase Invoice Process.(Have been doing
  some tests to try and get it to post to a different account than
  'Uninvoiced Shipment Receipts' and 'Inventory' but hasnt worked so
  far.) We need to be able to specify things such as Sales Tax, Freight
  and any Purchase Order adjustments.</para>
 <para>These override mappings do work if there is no Purchase Order
  just a Purchase Invoice as shown in the simple process below. How the
  Purchase Invoice mappings are used is best shown by an example. A very
  simple description of a Purchase Invoice Process could be as follows:
 </para>
 <orderedlist>
  <listitem>
   <para>You have ordered something from a supplier (eg indirect
    purchasing such as stationery etc via phone)</para>
  </listitem>
  <listitem>
   <para>The Supplier ships the products to you (NOTE: as they are not
    stored in the Warehouse but in your offices - so dont need an
    Inventory Receive.....????)</para>
  </listitem>
  <listitem>
   <para>You receive the product and an invoice from the Supplier
    (Purchase Invoice)</para>
  </listitem>
  <listitem>
   <para>You enter the Purchase Invoice pay the Supplier the amount
    invoiced</para>
  </listitem>
 </orderedlist>
 <para>Let's focus on step of 4 in more detail.</para>
 <itemizedlist>
  <listitem>
   <para>You have received the product from the supplier with an invoice
   </para>
  </listitem>
  <listitem>
   <para>In OFBiz you enter the Purchase Invoice using 'Create New' in
    the 'Invoices' menu of Accounting Manager</para>
  </listitem>
  <listitem>
   <para>Using the 'Items' sub menu you can create individual items on
    the Purchase Invoice (eg Paper, Pens, Sales Tax etc and they dont
    need to have a Product Id associated with them)</para>
  </listitem>
  <listitem>
   <para>When you add a new invoice item to the Purchase Invoice it is
    the 'Invoice Item Type' that is affected by the Purchase Invoice
    override mappings</para>
  </listitem>
  <listitem>
   <para>The Purchase Invoice can then be moved to various statuses
    (Approved, Received, Ready or Cancelled)</para>
  </listitem>
  <listitem>
   <para>When the status is moved to 'Ready' this is a trigger for an
    'automatic' accounting transaction</para>
  </listitem>
  <listitem>
   <para>The transaction type generated is called 'Purchase Invoice' and
    it uses the Purchase Invoice override mappings</para>
  </listitem>
 </itemizedlist>
 <para>Transaction Type: Purchase Invoice, DR 516100 Purchase Order
  Adjustments , DR ????? Sales Tax, CR 210000 Accounts Payable </para>
 <section>
  <title>How do I add a new Purchase Invoice override mapping?</title>
  <para>By default there are no Purchase Invoice override mappings that
   are configured as part of the OFBiz demo data.</para>
  <orderedlist>
   <listitem>
    <para>Select the 'Invoice Purchase Item Type' from the drop down
     list</para>
   </listitem>
   <listitem>
    <para>Select the ' Invoice Override Expense GL Account Id' to map it
     to from the drop down list</para>
   </listitem>
   <listitem>
    <para>Press the 'Save' button</para>
   </listitem>
   <listitem>
    <para>The new mapping will be displayed in the 'Invoice Override
     Expense GL Account' column in the list at the bottom of the screen
    </para>
   </listitem>
  </orderedlist>
 </section>
 <section>
  <title>How do I update a Purchase Invoice override mapping?</title>
  <para>An existing Purchase Invoice override mapping cannot be updated
   but needs to be removed and a new mapping added. If you try to add an
   override to an item that already has an override you will get a
   duplicate record error message.</para>
 </section>
 <section>
  <title>How do I remove a Purchase Invoice override mapping?</title>
  <para>NOTE: Only the override mapping can be deleted. The default
   mapping record cannot be deleted here (even though the Remove button
   is displayed next to it!)</para>
  <orderedlist>
   <listitem>
    <para>Locate the entry that needs the override deleted in the list
     of Purchase Invoice override mappings</para>
   </listitem>
   <listitem>
    <para>Press the 'Remove' button next to the entry</para>
   </listitem>
   <listitem>
    <para>The override mapping will be removed from the 'Invoice
     Override Expense GL Account' column of the entry </para>
   </listitem>
  </orderedlist>
 </section>
</section>