ilscipio/scipio-erp

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    <title>The Payment Applications help screen.</title>
    <para>The Payments Applications sub menu is where payments that have
        been made (or received) can be linked or allocated to an invoice,
        another payment, a billing account or a tax authority.</para>
    <para>NOTE: General Ledger accounting transactions are generated during
        the payment application process but unless your GL is setup with
        Unapplied Cash and Applied Cash accounts - I'm not sure that there will
        be any true accounting impact. In the Sales Order process the
        accounting transaction generated the following GL Accounting
        transaction is generated for 'Payment Applied'</para>
    <para>The following options are currently available from this screen:    
    </para><itemizedlist>
    <listitem><para>Create New (Create a new payment)</para></listitem>
    <listitem><para>Status to 'Received' (Change the status of the current payment
        to 'Received. NOTE: This will create the relevant accounting
        transactions and post them to the general ledger)</para></listitem>
    <listitem><para>Status to 'Cancelled' (Change the status of the current payment
        to 'Cancelled')</para></listitem>
    <listitem><para>Status to 'Confirmed' (Change the status of the current
        invoice to 'Confirmed'. NOTE: This status option will not appear until
        the status has been changed to 'Received')
    </para></listitem>
    </itemizedlist>
    <section>
        <title>How do I apply a payment to an invoice?</title>
        <orderedlist>
        <listitem><para>Select the 'Applications' sub menu for the payment</para></listitem>
        <listitem><para>A list of invoices will be displayed in the 'Possible Invoices
            to Apply' box (NOTE: If no open invoices exist for the party that is
            sending the payment then this may not list any invoices)</para></listitem>
        <listitem><para>Press the 'Apply' button next to the invoice (or invoices) that
            this payment is for</para></listitem>
        </orderedlist>    
        <para>NOTE: Although it can be overriden the 'Amount to Apply' field
            will default to the lesser of the invoice total or the payment
            amount. This can be shown by examples as follows:</para>
        <para>* If a payment of $150 is received but the invoice total is $120
            then the 'Amount to Apply' will default to $120</para>
        <para>* If a payment of $150 is received but the invoice total is $170
            then the 'Amount to Apply' will default to $150
        </para>
    </section>
    <section>
        <title>How do I apply a payment to an invoice, tax authority, billing
            account or another payment?</title>
        <orderedlist>
        <listitem><para>Select the 'Applications' sub menu for the payment</para></listitem>
        <listitem><para>Using the 'Apply this payment to' box at the bottom of the
            screen</para></listitem>
        <listitem><para>Enter or use the lookup to enter the 'Invoice Id' to apply the
            payment to (NOTE: This can be used if the invoice is to another party
            eg ordered by a subsidiary but paid for by another company of the
            same group)</para></listitem>
        <listitem><para>Enter or use the lookup to enter the 'To Payment Id' to apply
            the payment to if required (NOTE TO CHECK: How does this work....?)
        </para></listitem>
        <listitem><para>Enter or use the lookup to enter the 'Billing Account Id' to
            apply the payment to if required</para></listitem>
        <listitem><para>Enter or use the drop down box to select the 'Tax Auth Geo Id'
            to apply the payment to if required (NOTE TO CHECK: This is a country
            so need to test how this actually works......)</para></listitem>
        <listitem><para>Enter an amount in the 'Amount to Apply' (NOTE: This must be
            less than or equal to the payment amount)</para></listitem>
        <listitem><para>Press the 'Apply' button
        </para></listitem>
        </orderedlist>
    </section>
</section>